Definitions:
Recruited patients: prospective patients recruited through social media whom students do not know personally.
Personal Patients: are family members, friends, or relatives of patients already in the student’s patient family.
The Director of Development and External Relations for the College of Dentistry will periodically create a patient recruitment message/advertisement for COD's social media accounts. Once this message is posted, students may share it only on their personal Facebook page, Twitter, and/or Instagram with a personalized message.
This recruitment message may NOT be posted to Oklahoma City (or any other city/town) Garage Sale, Facebook Marketplace, Craig’s List, Snapchat, or neighborhood pages.
It is a HIPPA violation to have the prospective patient give their contact information on social media in relation to becoming a patient at the COD. Recruited prospective patients should be directed to the COD website to complete the secure Prospective Patient form. The prospective patient can also be contacted by phone to gather their contact information. Do not ask the prospective patient to give you any information on social media.
Recruited prospective patients should be instructed to go to the COD website (dentistry.ouhsc.edu) to submit the Prospective Patient Form. Within the form, prospective patients can type the student’s name who has recruited them. This will be noted by the Communications Center in the axiUm record so the patient will be assigned to the student if the case difficulty is a match for that student’s academic level. Only prospective patients who meet the program requirements will be scheduled for a screening/assessment.
Students may request to screen people, which they know personally, as their personal patients, in the following manner:
· DSs amail the Communications Center and DHs amail the DH PSC with the following information:
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My name is and I am a DS (or DH ).
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I am requesting the following pt. be scheduled for a screening/assessment as my personal patient.
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Prospective Patient’s Name
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Prospective Patient’s phone number:
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Prospective Patient’s full address:
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Prospective Patient’s birthdate:
· DH1 and DH2 students may screen/assess their personal patients in the DH Clinic
· DS2 and DS3 students must have their personal patients screened/assessed in OD
· DS4 students must screen/assess their personal patients in their Comp Care Clinic
Students must uphold the Student Professionalism Policy (3.14 in the Student Handbook) when managing their Facebook page.
