3.2 - Release of Student Information

Updated: 8/9/2023

The Office of Admissions and Records provides annual notice of the Family Educational Rights and Privacy Act (FERPA) rights afforded to current students with respect to their educational records. FERPA permits the release of “directory information” about students without the student’s written consent. Directory information routinely appears in student directories and alumni publications and may be freely released. Upon written request, students may opt to withhold the routine disclosure of their directory information, in which case, such information will be treated as confidential and released only with the student’s written consent, or as permitted, or required by law.

Directory information includes: Student’s name, home and permanent address, e-mail address, telephone/cell number, major field of study, class year, enrollment status, anticipated degree date, participation in officially recognize University activities, degree and awards received, and most recent previous educational institution attended.

Students should be advised that by withholding directory information, University officials are prohibited from disclosing any form of information without the student’s consent. This means that inquiries about the status of students, who apply for an auto loan, good student discount, apartment lease, employment verification, enrollment verification, loan deferments, etc., will not be verified by University officials unless accompanied by a written release from the student.

For further information, please refer to Section 3.8.10 - Release of Student Information and Access to Student Records in the OUHSC Student Handbook.

3.2.1 - Family Education Rights and Privacy ActUpdated: 3/27/2020

Information maintained by the University of Oklahoma about students is covered under the Family Educational Rights and Privacy Act (FERPA). FERPA is defined as either directory or confidential. The College of Dentistry follows the FERPA policy maintained by the OUHSC Office of Admissions and Records.

For additional information visit: https://admissions.ouhsc.edu/FERPA

3.2.2 - Letters of Standing, Rank, Recommendations, or TranscriptsUpdated: 8/9/2023

To request a letter of good standing or know your class rank, please email the Student Affairs Staff in the College of Dentistry.

To verify enrollment or degree attainment, submit an Enrollment Verification Form to the Office of Admissions and Records. Transcript Requests are also done by the Office of Admissions and Records. You can request an official copy of your trancript be mailed to X address by logging into self-service where you view your unofficial transcript. You can also fill out a transcript request form and email it to admissions@ouhsc.edu. If you needs it sent electronically or via express mail, you will need to request it via the National Student Clearinghouse and there is a charge.

To request a letter of recommendation, submit a completed Consent of Authorization form to the Dean of Student Affairs in the Dean’s Office for recordkeeping.

All forms can be found on the Admissions and Records Office website:

https://admissions.ouhsc.edu/Current-Students/Forms