5.1.6 - HIPAA Privacy and Security

OU College of Dentistry utilizes the OUHSC HIPAA website for compliance. The University is required to be compliant with the HIPAA Privacy and Security Regulations. The regulations establish national standards regarding uses and disclosures of protected health information.

The purpose of this website is to provide access to the University's Privacy and Security Policies and Procedures and other helpful tools and information regarding HIPAA. The website is located at:  https://hipaa.ouhsc.edu/ 

Annual online HIPAA Privacy and Security training is required for all workforce members. Annual trainings can be accessed via the OU Enterprise Learning Management System known as OnPoint. OnPoint will send email notifications to all workforce members up to 30 days before the expiration of the previous year's certificate. It is the responsibility of each workforce member to complete training in a timely manner. 

Each patient's electronic health record must contain:

• a signed Acknowledgment of Receipt of Privacy Practices form
• a signed Authorization for Release/Use of Protected Health Information in Photograph/Videotape/Electronic Images from Dental or Medical Record for Education Training

Optional documents are:

• Authorization to Release Protected Health Information Verbally to Others
• Request and Consent for Electronic Communications (Excluding Patient Portal and Secure Email)