The University of Oklahoma Health Sciences College of Dentistry Handbook 2023-2024 5.7.3.1

7.8 - Student Organizations

Updated: 4/28/2020

DENTAL HYGIENE CLASS OFFICERS

ELECTION AND DUTIES

TERM OF OFFICE

  • Student Officers will be elected fall semester junior year and will continue these elected positions through the senior year. 

ELECTION PROCESS

  • The faculty advisor at each site will collect nominations, call, and preside over a class meeting for the purpose of electing officers. 
  • Candidates for each office will be given two minutes to speak to their colleagues.
  • Students will vote by secret ballot. 
  • Votes will be counted by the site faculty advisor.

CLASS OFFICER JOB DESCRIPTIONS/DUTIES

PRESIDENT will:  1 AT EACH SITE

  • Call and preside over meetings of the Site Class.
  • Assume responsibility for representing the Site Class and act as spokesperson for the Site Class when indicated.
  • Act as liaison between Dental Hygiene Program Director, Site Coordinators, and the Class.
  • Be responsible for informing DH Program Director of Class activities, events, and functions. 
  • Coordinate functions and schedule locations of events for the Class with the Dental Hygiene Program, Dean’s Office, and various COD departments as necessary.
  • Attend DHII Graduation and serve as DHI student marshals (May).
  • Attend DHI Summer Orientation to welcome the new DHI Class (June).
  • Attend White Coat Ceremony and serve as DHII student marshals (August).
  • Serve as member of the Class Executive Council.
  • Serve on DH Advisory Committee. 
  • Write a site commencement address.
  • Currently hold and maintain at least a 3.00 grade point average.
  • Must not have any Professional Concern Reports on record; receiving a Professional Concerns Report will result in a meeting with the program director and possible removal from officer position.
  • Must not have any unexcused absences; any unexcused absence will result in a meeting with the program director and possible removal from officer position.  

VICE-PRESIDENT will: 1 AT EACH SITE

  • Assume duties of the President in case of absence.
  • Assist the President in organization of class functions.
  • Carry out other duties assigned by the President.
  • Serve as member of the Class Executive Council.
  • Currently hold and maintain at least a 3.00 grade point average.
  • Must not have any Professional Concern Reports on record; receiving a Professional Concerns Report will result in a meeting with the program director and possible removal from officer position.
  • Must not have any unexcused absences; any unexcused absence will result in a meeting with the program director and possible removal from officer position.  

SECRETARY/ TREASURER will: 1 AT EACH SITE

  • Collect and deposit individual site class funds.
  • Maintain an accounting system for individual class funds.
  • Work with COD Accounting Department to monitor class funds derived from the Student Activity Fee.
  • Record minutes from class meetings.
  • Serve as member of the Class Executive Council.
  • Currently hold and maintain at least a 3.00 grade point average.
  • Must not have any Professional Concern Reports on record; receiving a Professional Concerns Report will result in a meeting with the program director and possible removal from officer position.
  • Must not have any unexcused absences; any unexcused absence will result in a meeting with the program director and possible removal from officer position.  

Failure to perform any of the officer duties will result in removal from officer position.

DH Class Executive Council will consist of:

  • Site Presidents
  • Site Vice Presidents
  • Site  Secretary/Treasurer

Duties:

  • Plan and coordinate class activities, events, and social functions (in collaboration with DHI and DHII Executive Councils from individual sites or jointly with all sites if indicated).
  • Delegate class members to arrange facility, time, invitations, food, beverages, and clean up. 

DH I Student Council Representatives (2): Must be OKC site students as meetings occur at COD

Represent the DH I Class from all sites on the Student Council (STUCO).

  • Attend monthly STUCO meetings.
  • Volunteer as appropriate in activities organized by STUCO.
  • Keep classmates informed about the activities of STUCO and promote participation in its activities. 

Staples Society Representative (2): Must be OKC site students as meetings occur at COD

  • Attend and participate in Staples Society meetings.
  • Participate as appropriate in the various activities and fundraisers of the Society.
  • Keep classmates informed about activities of the Society and promote participation in Society activities. 

Yearbook Committee (1) at each site

  • Responsible for collecting pictures and other information about the class for publication in the yearbook. 
  • Coordinate items, photos, etc. from class to be included in the COD yearbook.

SADHA OFFICERS:

TERM OF OFFICE

  • SADHA Student Officers will be elected fall semester junior year and will continue these elected positions through the senior year.

ELECTION PROCESS

  • The faculty advisor at each site will collect nominations, call, and preside over a class meeting for the purpose of electing officers. 
  • Candidates for each office will be given two minutes to speak to their colleagues.
  • Students will vote by secret ballot. 
  • Votes will be counted by the site faculty advisor.

CLASS OFFICER JOB DESCRIPTIONS/DUTIES

  • See SADHA Bylaws & Constitution

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