DENTAL HYGIENE CLASS OFFICERS

ELECTION AND DUTIES

TERM OF OFFICE

• Student Officers will be elected fall semester junior year and will continue these elected positions through the senior year. 

ELECTION PROCESS

• The faculty advisor at each site will collect nominations, call, and preside over a class meeting for the purpose of electing officers. 
• Candidates for each office will be given two minutes to speak to their colleagues.
• Students will vote by secret ballot. 
• Votes will be counted by the site faculty advisor.

CLASS OFFICER JOB DESCRIPTIONS/DUTIES

PRESIDENT will:  1 AT EACH SITE

• Assume responsibility for representing the Site Class and act as a spokesperson for all matters that pertain to the Class. 
• Assume responsibility for representing the Site Class and act as spokesperson for the Site Class when indicated.
• Act as liaison between Dental Hygiene Program Director, Site Coordinators, and the Class.
• Be responsible for informing DH Program Director of Class activities, events, and functions. 
• Meet monthy with the DH Program Director.
• Coordinate functions and schedule locations of events for the Class with the Dental Hygiene Program, Dean’s Office, and various COD departments as necessary.
• Organize welcome event to welcome the new DHI Class (June). 
• Attend White Coat Ceremony and serve as DHII student marshals (August).
• Serve as member of the Class Executive Council.
• Serve on DH Advisory Committee. 
• Write a site commencement address.
• Provide tours to prospective students when scheduled.
• Currently hold and maintain at least a 3.00 grade point average.
• Must not have any Professional Concerns Reports on record; receiving a Professional Concerns Report will result in a meeting with the Program Director and possible removal from officer position.
• Must not have any unexcused absences; any unexcused absence will result in a meeting with the Program Director and possible removal from officer position.  

VICE-PRESIDENT/SECRETARY/TREASURER (3 in1) will: 1 AT EACH SITE

• Assume duties of the President in case of absence.
• Assist the President in organization of class functions.
• Carry out other duties assigned by the President.
• Be responsible for informing DH Program Director of Class activites, events, and functions.
• Meet monthy with the DH Program Director. 
• Serve as member of the Class Executive Council.
• Provide tours to prospective students when scheduled.
• Currently hold and maintain at least a 3.00 grade point average.
• Must not have any Professional Concerns Reports on record; receiving a Professional Concerns Report will result in a meeting with the Program Director and possible removal from officer position.
• Must not have any unexcused absences; any unexcused absence will result in a meeting with the Program Director and possible removal from officer position.  
• Work with COD Accounting Department to monitor class funds derived from the Student Activity Fee.
• Record minutes from class meetings.

Failure to perform any of the officer duties will result in removal from officer position.

DH Class Executive Council will consist of:

• Site Presidents
• Site Vice Presidents/Secretary/Treasurer (3 in 1)

Duties:

• Plan and coordinate class activities, events, and social functions (in collaboration with DHI and DHII Executive Councils from individual sites or jointly with all sites if indicated).
• Delegate class members to arrange facility, time, invitations, food, beverages, and clean up. 

DH I Student Council Representatives (2): Must be OKC site students as meetings occur at COD

Represent the DH I Class from all sites on the Student Council (STUCO).

• Attend monthly STUCO meetings.
• Volunteer as appropriate in activities organized by STUCO.
• Keep classmates and DH Program Director informed about the activities of STUCO and promote participation in its activities.

Classroom Technology Communicator:

• Student will volunteer for this position at the beginning of Semester 1. 
• Student will participate in basic classroom technology training with IT personnel. 
• Student will assist in basic classroom tecnology as needed throughout the program; e.g. unmuting Zoom audio.
• Student will contact IT for technological support that is beyond the student's basic training. 
• Student will contact Course Director or Program Director in the circumstance that immediate assisstance is not provided by IT.

Site Class Description/Duties:

• The Site Class will attend Class meetings and/or respond to Site poles organized by the Site President.
• For matters that pertain to the Class, the Class will support the Class President's leadership in representing and communicating decisions voted by the Class.

Staples Society Representative (2): Must be OKC site students as meetings occur at COD

• Attend and participate in Staples Society meetings.
• Participate as appropriate in the various activities and fundraisers of the Society.
• Keep classmates informed about activities of the Society and promote participation in Society activities. 

Yearbook Committee (1) at each site

• Responsible for collecting pictures and other information about the class for publication in the yearbook. 
• Coordinate items, photos, etc. from class to be included in the COD yearbook.

SADHA OFFICERS:

TERM OF OFFICE

• SADHA Student Officers will be elected fall semester junior year and will continue these elected positions through the senior year.

ELECTION PROCESS

• The faculty advisor at each site will collect nominations, call, and preside over a class meeting for the purpose of electing officers. 
• Candidates for each office will be given two minutes to speak to their colleagues.
• Students will vote by secret ballot. 
• Votes will be counted by the site faculty advisor.

CLASS OFFICER JOB DESCRIPTIONS/DUTIES

• See SADHA Bylaws & Constitution below: 

  CONSTITUTION OF THE UNIVERSITY OF OKLAHOMA STUDENT MEMBER ORGANIZATION

  OF THE AMERICAN DENTAL HYGIENISTS’ ASSOCIATION

   

  ARTICLE I – NAME

  The name of this organization shall be the University of Oklahoma Student American Dental Hygienists’ Association, hereafter referred to as “the Organization” or “this Organization”.

   

  ARTICLE II – OBJECTIVES

  The objectives of this Organization shall be to cultivate, promote, and sustain the art and science of dental hygiene, to represent and safeguard the common interest of the members of the dental hygiene profession, and to contribute toward the improvement of the oral health of the public.

   

  ARTICLE III – ORGANIZATION

  The membership of this Organization shall consist of an unlimited number of dental hygiene students who are attending the accredited program of dental hygiene at the University of Oklahoma College of Dentistry.

   

  ARTICLE IV – OFFICERS

  The elected officers of this Organization shall be President, Vice-President, Secretary/Treasurer, 2 Legislative Chairpersons and Site Chairpersons for each site.

   

  ARTICLE  V -- MEETINGS

  Meetings shall be held as deemed necessary by the faculty advisors and the officers who shall determine the date, time, and place.

   

  ARTICLE VI – CODE OF ETHICS

  The Code of Ethics of the American Dental Hygienists’ Association shall govern the professional conduct of all members.

   

  ARTICLE VII – AMENDMENTS

  This Constitution may be amended by a two-thirds (2/3) affirmative vote of the membership provided that the proposed amendments or revisions shall have been presented in writing to the Executive Council (Chair of the Dental Hygiene Department and Officers) and Faculty Advisor(s) seven days prior to the voting.

   

   

  BYLAWS OF THE

  UNIVERSITY OF OKLAHOMA

  STUDENT AMERICAN DENTAL HYGIENISTS’ ASSOCIATION

   

  Adopted, 2001

   

  CHAPTER I – MEMBERSHIP

  Section I – Classification.  The membership of the University of Oklahoma Student American Dental Hygienists’ Association shall be classified as Active Membership.

   

  Section II – Qualifications.  The active members shall be dental hygiene students enrolled in University of Oklahoma, College of Dentistry, who are of good moral character, who possess a satisfactory scholastic standing, and who are Student Members of the American Dental Hygienists’ Association.

   

  Section III – Privileges.  Members shall be entitled to an annual membership card, a subscription to Journal of Dental Hygiene, the Access news magazine, admission to any scientific session of the Association at the current student rate, and such other services provided by the American Dental Hygienists’ Association or the Oklahoma Dental Hygienists’ Association for the benefit of student members.

   

  CHAPTER II – OFFICERS

  Section I – Number and Title.  The officers of the University of Oklahoma Student Member Organization shall be President, Vice-President, Secretary/Treasurer, Legislative Chairperson and Site Chairpersons. The President shall be elected from the lead site and one Site Chairperson shall be elected at each of the three remaining sites.  The Vice-President, Secretary/Treasurer and one Legislative Chairperson shall be elected from the lead site. The second Legislative Chairperson shall be from the OKC site to assist with planning.

   

  Section II – Qualifications.  Any active junior class student member who maintains a minimum GPA of 3.0 and is a member the Organization may be elected to serve as President-Elect, Vice President-Elect, Secretary/Treasurer-Elect, Legislative Chairperson-Elect or Site Chairpersons-Elect.

   

  Section III – Nominations and Elections.  President-Elect, Vice President-Elect,  Secretary/Treasurer-Elect, Legislative Chair-Elect and Site Chairpersons-Elect officers are elected during the Fall semester of their junior year by floor nominations and class vote.  The candidate receiving the majority of votes cast for each office shall be declared elected.

   

  Section IV – Tenure of Office. The President-Elect, Vice President-Elect, Secretary/Treasurer-Elect, Legislative Chair-Elect and Site Chairpersons-Elect will serve until the completion of their junior year, at which time they will automatically advance without election to the offices of President, Vice President, Secretary/Treasurer, Legislative Chairperson and Site Chairperson, respectfully.

   

   

  Section V – Vacancies.  In the event of a vacancy in one of the offices, the Executive Council (Chair of the Dental Hygiene Department and Officers) and Faculty Advisor(s) shall consider all factors which govern the situation, and shall determine the course of action.

   

  Section VI – Duties

   

• President.  The duties of the President shall be:
  • To set the date, time, and place of all meetings.
  • To preside at all meetings.
  • To call special meetings.
  • To appoint members of all committees.
  • To organize the All-Sites Community Service Project and local projects.
  • To perform such other duties as may be expected of the President or as may be provided in these bylaws.
  • To maintain communications with the faculty advisors.
• Vice President.  The duties of the Vice-President shall be:
  • To preside at all meetings in the absence of the President.
  • To assist the President as he/she deems necessary.
  • In the event that the President’s term of office is terminated, the Vice President will preside as President for the duration of the President’s term of office.
  • To assist the President in organizing the All-Sites Community Service Project and local projects.
• Secretary/Treasurer.  The duties of the Secretary/Treasurer shall be:
  • To announce all meeting information in advance to the membership.
  • To serve as secretary for all meetings and submit minutes of each meeting to the Advisor.
  • To prepare correspondence.
  • To submit news of the Organization to the school publications, and to the publications of the American Dental Hygienists’ Association and Oklahoma Dental Hygienists’ Association
  • To organize, distribute tickets and collect funds for giveaways and/or fundraisers and coordinate with faculty advisor for reporting of funds.
• OKC Site Chairpersons.  The duties of OKC Site Chairpersons shall be:
  • Assist with organizing and distributing of student chapter T-shirts
  • Organize local community service projects.
  • Organize site specific meetings.
  • Assist President as needed in organization of All-Sites Community Service Project
  • Assist officers with any other fundraising during calendar year
• Bartlesville Site Chairpersons.  The duties of Bartlesville Site Chairpersons shall be:
  • Assist with organizing and distributing of student chapter T-shirts
  • Organize local community service projects.
  • Organize site specific meetings
  • Assist President as needed in organization of All-Sites Community Service Project
  • Assist officers with any other fundraising during calendar year
• Ardmore Site Chairpersons.  The duties of Ardmore Site Chairperson shall be:
  • Assist with organizing and distributing of student chapter T-shirts
  • Organize local community service projects.
  • Organize site specific meetings
  • Assist President as needed in organization of All-Sites Community Service Project
  • Assist officers with any other fundraising during calendar year
• Weatherford Site Chairpersons.  The duties of Weatherford Site Chairperson shall be:
  • Assist with organizing and distributing of student chapter T-shirts
  • Organize local community service projects.
  • Organize site specific meetings
  • Assist President as needed in organization of All-Sites Community Service Project
  • Assist officers with any other fundraising during calendar year

•  President-Elect.

  • This officer shall advance to the office of President, without election, at the completion of the current President’s term.

•  Vice President-Elect. 
  •  This officer shall advance to the office of Vice President, without election, at the completion of the current Vice President’s term.
•       Secretary/Treasurer-Elect. 
  • This officer shall advance to the office of Secretary/Treasurer, without election, at the completion of the current Secretary/Treasurer’s term.
•       Site Chairpersons-Elect
  • This officer shall advance to the office of Site Chairperson, without election, at the completion of the current Site Chairperson’s term.

• CHAPTER III – MEETINGS

   

  Section I – Regular Meetings. Meetings shall be held as deemed necessary by the Faculty Advisors and Officers.

   

  Section II – Special Meetings.  Special meetings may be held with one-week notice to the

  members.

   

  Section III – Site Specific Meetings.  Site specific meetings may be held with one-week notice to the site members.

   

  Section IV – Quorum.  1/2 of the active members of the Organization shall constitute a quorum for the transaction of business.

   

  Section V – Order of Business.  Unless changed by a quorum affirmative vote, the order of business at each meeting shall be:

             

• Call to Order
• Advisor’s Report
• Unfinished Business
• New Business
• Programs
• Adjournment

• CHAPTER IV – ACTIVITIES

  The Faculty Advisors and Officers shall determine the focus of activities. Proper protocol would then consist of presentation of ideas to the general membership for their discussion and approval through a majority vote.

   

  CHAPTER V – COMMITTEES

• The Presidents shall appoint members.
• Committees shall prepare goals.
• Meetings on a semi-regular basis are recommended.
• Committee activities should be presented to the general membership for their input, support, and approval.

•  

  CHAPTER VI – FINANCES

  Section I – Membership Dues. Each member shall submit dues with the online membership application.   Individual site dues will be determined and collected for the expenditures of the University of Oklahoma component at each site.

   

  CHAPTER VII – PARLIAMENTARY AUTHORITY

  Robert’s Rule of Order Newly Revised shall govern all meetings of this Organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws.

   

  CHAPTER VIII – AMENDMENTS

  These bylaws may be amended upon two-thirds (2/3) affirmative vote of the members present and voting provided that written notice has been given to the members seven days prior to voting.