6.3.4 - Annual Training

You must complete the following training courses by visiting the OnPoint website (https://onpoint.ou.edu ), then upload one certificate of completion for each requirement. 

Annual Training Courses include:

HIPAA Privacy and Security Training
Hazardous Communication / General Safety
Bloodborne Pathogens
Tuberculosis Awareness
Sooner Fire Safety

HIPAA training course is due within 5 days of the course being assigned or the certificate expiration date. OSHA training courses are due within 30 days of the course being assigned or the certificate expiration date.

Frequently Asked Questions:

1. How do I log into Onpoint?

You can sign in using your HSC User Name and Network Password.

2. Where do I find my annual training courses?

Assigned training will be visible on the Home page, within OnPoint, under the My Learning Assignment section.

3. The course I need to take is not listed under My Learning Section. What should I do?

You can use the SEARCH feature in the upper right corner of the OnPoint Home screen. Type in a portion of the course name for which you are searching. For example: "fire" for the Sooner Fire Safety course. Once the course is found, click the title link. Click Register. Click Start to take your course. Screenshot or save your certificate of completion to upload into Complio.

You cannot take a course until it is within 30 days of the certificate expiration date. If your certificate expires on December 1st, OnPoint will not allow you to begin the course until November 1st. 

4. I uploaded a screenshot of my Training Transcript. Complio denied it; why?

The certificate of completion must be uploaded into each training course. If the certificate is not uploaded, the requirement will automatically be denied.

5. How do I find my certificate of completion?

• Sign-in to OnPoint
• On the right side of the HOME page, under QUICK LINKS,  click the link titled: TRAINING TRANSCRIPT.
• On the TRAINING TRANSCRIPT page, under ACTIVITIES, locate the course name for the certificate you need for Complio.
• Click the blue icon to the LEFT of the course title.
• Screenshot, print, or export to PDF the certificate to upload into the correct Complio requirement.
• Upload ONE certificate per Complio requirement.

All workforce members are required to complete the HIPAA Privacy and Security training annually. It is each individual’s responsibility to stay current on the required training. Annual trainings can be accessed via the OU Enterprise Learning Management System known as OnPoint. OnPoint will send email notifications to all workforce members up to 30 days before the expiration of the previous year's certificate. It is the responsibility of each workforce member to complete training promptly. 

(Workforce Members include employees, students, trainees, volunteers, temporary employees and/or affiliates). OUHSC’s policy and procedures may be different from other employers and Workforce Members must comply with OUHSC’s rules and regulations. Workforce Members are bound by OUHSC’s policy even if they have not read it. Civil and criminal penalties will still apply.

Frequently Asked Questions: 

1. When is my HIPAA training due?

You must complete HIPAA training within 5 days of receiving access to OnPoint.  You will receive emails from HIPAA advising you that you are due.  HIPAA training can be found here: https://onpoint.ou.edu/

In order to comply with federal, and state regulations, the College of Dentistry has made a commitment to provide information about safe work procedures and chemical hazards, as well as other potential hazards, to its workforce members. This commitment will be met by instituting a documented policy of employee training that fully explains job hazards and safe work procedures prior to job assignment. To ensure that safe work procedures are followed, COD Director of Compliance or the OUHSC Environmental Health and Safety Office will conduct unannounced laboratory and/or clinic inspections. Training guidelines are as follows:

1. Every employee at the College of Dentistry is required to complete annual health and safety online training available at https://onpoint.ou.edu/ 
2. Every student receives hazard training throughout his/ her tenure as a student.
3. A copy of the OUHSC Environmental Health and Safety policies and lab manual is available online at EHSO Manual 2022-2023 - Hazardous Waste (ouhsc.edu)

Safety Data Sheets (SDS) can readily be obtained online 24 hours a day from any computer at the following web site:

Safety Data Sheets (ouhsc.edu)

Hard copies of SDS sheets are maintained in the Shipping and Receiving office at the College of Dentistry, however it is recommended using the Internet, as the information is more easily accessible.

Workforce members are to look at labels for warnings such as flammable and toxic. The label contains information on proper PPE to be worn during handling as well as proper procedures for spill clean-up and emergency measures.

If a substance is transferred from the original manufacturer’s container and placed in a secondary container, the container must be labeled with contents and hazard warnings. Small quantities transferred to secondary container and not labeled must be used immediately.

The Tuberculosis Awareness course will introduce you to the signs and symptoms of tuberculosis, as well as provide information about the OUHSC/OU-TULSA Tuberculosis Infection Control Policy and the Tuberculosis Skin Test Program.

Workforce members will also learn the proper procedures for identifying and interacting with patients with possible tuberculosis, and how to use appropriate respiratory protection.

Upon completion of the course, you should be able to:

• Recognize the signs and symptoms of active tuberculosis (TB)
• Know what to do if a patient is suspected to have active TB
• Understand that a positive skin test does not necessarily mean a person is infectious
• Understand that respirators (not surgical masks) should be worn by workforce members under certain conditions
• Understand that participation in the OUHSC/OU-Tulsa PPD skin testing program is required for workforce members who have the potential for occupational exposure to TB

The Tuberculosis Awareness course is located at https://onpoint.ou.edu/ and is due annually.

It is the intention of the OUHSC to adhere to current guidelines established by the CDC for preventing the transmission of tuberculosis (TB) in health-care facilities. This will be accomplished through the OUHSC Tuberculosis Infection Control Program, which shall incorporate the fundamental elements identified in the CDC guidelines, and which shall be in compliance with local, state, and federal law. Adherence to the procedures outlined in this infection control program should greatly reduce the risk to persons in these settings. The College of Dentistry complies with the OUHSC Infections Disease Policy and Program found at HSC/OU-Tulsa Infectious Disease Policy (ouhsc.edu)

Patients with a medical history or symptoms suggestive of active TB should be referred promptly to the local city or County Health Department for medical evaluation of possible infectiousness.  Such patients should not remain in the dental care facility any longer than required to arrange a referral.  While in the dental care facility, they should wear surgical masks and should be instructed to cover their mouths and noses when coughing or sneezing. 

Patients suspected or confirmed to have active TB should be considered infective and will not be treated at the College of Dentistry until cleared by physician as no longer contagious. Elective dental treatment should be deferred until a physician confirms that the patient does not have infectious TB.  

Patients with a persistent cough should be asked the following questions prior to seating in the clinic area:

1. Have you had a cough for more than three weeks?
2. Do you currently have a cough of any duration, plus one of these symptoms: cough up blood, weight loss, night sweats or fever?

If the patient responds “yes” to any of the above questions the following must occur:

1. Give patient a surgical mask and ask them to keep it on.
2. Refer them promptly to the local city or County Health Department for medical evaluation.
3. Reschedule the patient for a time when they are not infectious or medically cleared of active TB.

Universal/Standard Precautions - The College of Dentistry follows the Centers for Disease Control and Prevention (CDC), Organization for Safety and Asepsis Procedures (OSAP), OSHA, and the University of Oklahoma Health Sciences Center (OUHSC) Infectious Disease Policy (HSC/OU-Tulsa Infectious Disease Policy (ouhsc.edu) recommendations and guidelines for infection control to ensure patient and workforce member safety.

1. Standard/Universal precautions for infection control will be utilized for all patient care.
    
2. Annual training for Bloodborne Pathogens is located at https://onpoint.ou.edu/ 

If an employee or student sustains an exposure incident (such as a stick with a contaminated needle/scalpel/dental wire or a splash of potentially infectious material in the eye, mouth, mucous membrane, or non-intact skin), the exposed person should immediately:

1. Clean wound with soap and water; flush mucous membranes with water or normal saline solution.
    
2. Notify his/her supervisor or supervising faculty.
    
3. Contact Director of Compliance (DOC) at 405-271-3083.
    
4. Notify source patient, if known.
    
5. Proceed for treatment as soon as possible, preferably within 1-2 hours of exposure following CDC guidelines.
    
6. Document exposure on the required forms.

The COD Office of Compliance will provide additional instructions on how to proceed with testing and medical care.  After hours, proceed to nearest hospital emergency room.

Tests performed on source patient are:

1. 30-40 minute rapid HIV
    
2. HBV and HCV

Results of the source individual's testing shall be made available to the exposed workforce member; he/she shall be informed of applicable laws and regulations concerning disclosure of the identity and infectious status of the source individual.

Following an exposure incident, a confidential examination and follow-up shall be made available to the workforce member to address such infectious diseases as HBV, HCV and HIV. This shall include confidential post-exposure prophylaxis and counseling in accordance with current CDC protocol.

Documentation will be made of incident, route of exposure, circumstances of incident, and prevention of further exposures (Safer Needle Devices Questionnaire). 

Eliminate or minimize workforce members’ (faculty, residents, staff and students) occupational exposure to blood or other potentially infectious materials (OPIMs).

In an effort to ensure that workforce member's concerns regarding needle sticks and other sharp injuries are addressed; the EHSO asks that they complete a Safer Needle Device Questionnaire on an annual basis.

SAFER NEEDLE DEVICE QUESTIONNAIRE

In an effort to ensure that your concerns regarding needlesticks and other sharps injuries are addressed, we ask that you complete this questionnaire and return it to your clinic manager by _________________ (date).

Clinic Manager:                                                                                                                                               

Address:

Are there any tasks you perform using a needle or other sharp for which you feel there is an elevated risk of injury?          

                                     Yes                         No

1. If you answered yes to question 1, please describe the task(s): 
   
                                                                                                                                                                                                                                                                                                                                                                  
2.  If you answered yes to question 1, do you believe a safer needle device or other device would reduce the risk of injury?

                     Yes, I would like to try (indicate as much information as you know about the make, model, manufacturer, vendor, catalog number, etc.): 

                     Yes, I would like someone to suggest a device.

                     No, I don’t think a device will help, but I do think a change in work practices could help as follows:                                                                                                                              

You may submit this form anonymously, but if you do, we will not be able to contact you for input.  If you would like us to contact you to help select a safer needle device or implement your ideas about how to reduce the risk of injury, please complete the following information:

Name:

Clinic:

Phone Number: 

The University of Oklahoma Health Sciences Center (OUHSC) Office of the Fire Marshal operates under the Office of Construction Oversight and Fire Protection is to protect lives and property from fire, explosions, and related hazards by providing a safe work environment through plan review and enforcement of fire codes and public education.  The department also provides technical assistance to responding local fire departments.

We believe prevention is the most effective means of fire protection. Through enforcement of national and state fire codes and education of OUHSC employees we can deliver vital fire prevention services and information creating safe work environments and reducing the impact of fire.

The OUHSC Fire Marshal website is located at https://firemarshalsoffice.ouhsc.edu/ .

Annual training is located at https://onpoint.ou.edu .

The University is committed to creating and maintaining a community where all persons who participate in University programs and activities can work and learn together in an atmosphere free from all forms of harassment, exploitation, or intimidation.

The University condemns discrimination based on sex, sexual harassment, sexual assault, and sexual misconduct. Any such activity committed by a member of the University community may subject the individual to University sanctions as well as civil and criminal penalties.

Additional Sexual Misconduct resources can be found at https://students.ouhsc.edu/Current-Students/Student-Wellbeing/Sexual-Misconduct .

Annual training is due by October 15^th of each year. If you fail to complete this training by the deadline, a hold will be placed against future enrollment and that hold will remain until the training is completed. The hold will automatically be removed the day after you complete the required training.  

The training is located at: https://onpoint.ou.edu

Frequently Asked Questions:

1. Do I need to upload my certificate of completion into Complio?

No. HSC sends COD Compliance a list of all students who have NOT completed the SAP training. Your name will remain on the list as a non-compliant student until you finish the course. Non-compliance with the Title IX: SAP course will impact your ability to enroll for the Spring semester.