5.2 - Information Technology Policies, Standards, and Guidelines

All electronic records are the property of the College of Dentistry. Every effort should be made to ensure the security and privacy of these records. All workforce members must follow HIPAA and OUHSC HIPAA policies to safeguard PHI. When a user steps away from a display containing protected health information (PHI), the screen must be secured by locking the screen or logging off.  Minimizing the screen is not an acceptable method to maintain security.

References:

Safeguards - Administrative and Physical

Safeguards - Technical

Workstation Policy

Electronic devices including laptops, I-pads, tablets and cell phones must be encrypted in order to access PHI on a portable electronic device. This encryption process is established by Central Information Technology for the Health Science Center campus.

Resource: https://itsupport.ou.edu/TDClient/30/Unified/KB/ArticleDet?ID=3016

Link to: College of Dentistry Computer Requirements

Copying, storing, and/or providing transport of digital material in a manner that violates the copyright associated with the digital material on or with any University information system resources is strictly prohibited.

Resource: https://it.ouhsc.edu/policies/documents/infosecurity/Digital%20Copyright%20Policy.pdf